Document Controller

£37,000 to £41,000 + up to 6% bonus

Location - Livingston Office

Location requirement: Candidate must be located within reasonable commutable distance to the Livingston office.

Working pattern: 5-days hybrid, Monday-Friday, 3-days minimum in the office.

About Us

At National Gas, the work we do matters.

As Britain's national gas network, we help keep the lights on, businesses running, and homes warm by maintaining the critical infrastructure that transports gas across Great Britain. While providing the energy security Britain relies on today, we're also helping transform the network for a clean energy future.

Join us and help secure Britain's energy.

About The Role

As a Document Controller, you will play a key role in ensuring project information is managed accurately, efficiently, and securely throughout the project lifecycle. Working within the Project Completions team, you will support BIM Analysts and Drawing Specialists by maintaining robust document control processes, ensuring project documentation is correctly stored, distributed, tracked, and compliant with company standards and regulatory requirements. Your work will help project teams access the right information at the right time, enabling the successful delivery and completion of projects.

Why This Role Matters

Accurate and well-managed documentation is essential to the successful delivery and completion of engineering and construction projects. This role helps maintain the integrity of project information, ensuring stakeholders can access the documents they need to make informed decisions and progress work safely and efficiently

By supporting document control processes, compliance requirements and project completions, you'll help create a reliable record of project activity and ensure that completed assets are supported by the information required for operational handover, governance and future reference.

What You'll Be doing

• Managing the organisation, storage, retrieval and maintenance of project documentation to ensure information is accurate and accessible.
• Coordinating the distribution, tracking and revision control of project documents and drawings across stakeholders.
• Supporting document reviews and approval processes to ensure documentation meets required standards and quality expectations.
• Assisting the Project Completions team to ensure project documentation is complete, compliant and ready for project closeout and handover.
• Maintaining accurate project records and supporting the archiving of documentation in line with company policies and legal requirements.
• Producing reports on document status, revisions and compliance activities whilst maintaining detailed audit trails.
• Supporting the maintenance and continuous improvement of document management systems and common data environments, while helping protect the security and confidentiality of project information.

What You'll Bring

You'll be someone who combines strong organisational skills with a keen eye for detail, building positive relationships and ensuring critical project information is managed accurately, efficiently and compliantly.

Essential

• Experience in an administrative, records management or document control role, ideally within an engineering, infrastructure or construction environment.  
• Working knowledge of document management and document control processes, including version control, document distribution and records management.
• Strong organisational skills with the ability to manage multiple documents and priorities while maintaining high levels of accuracy and attention to detail.
• Effective communication skills and the ability to work collaboratively with project teams and stakeholders.
• Awareness of project management principles and information governance requirements.
• PRINCE2 Foundation and/or APM Project Fundamentals Qualification (PFQ), or a willingness to work towards these qualifications.

Desirable

• Experience using Document Management Systems (DMS) or Common Data Environments (CDEs).
• Awareness of Building Information Modelling (BIM) and information management practices.
• Knowledge of change control processes and quality assurance activities within project environments.
• Exposure to engineering, construction, capital project or project completions activities.
• Experience supporting data management, reporting or project controls functions.

What We Offer

• Market-leading double-match pension (up to 12% company contribution)
• Annual performance bonus up to 6%
• Access to the Tusker salary sacrifice car scheme
• 26 days holiday (plus statutory holidays)
• 10x salary life assurance and income protection
• Flexible benefits including healthcare, dental, and technology options
• Family-friendly policies, wellbeing support, and professional development opportunities

Inclusive Recruitment

We're building a workforce that reflects the communities we serve, championing diversity, and creating an inclusive workplace where everyone is valued for their unique contribution. We support reasonable adjustments throughout the recruitment process and beyond.

National Gas is a Disability Confident employer and signatory of the Armed Forces Covenant.